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Program Registration Policies and Procedures

How to Register for Programs

Browse the online catalog, choose a program, and write down the date you want to take it.

To Register Online:

1. Click the Register online for a program link on any of the catalog pages.
2. Read the important information, then click the "Register Online" button.
3. Select the type of event you're registering for-- an adult training, an older girl training (such as Program Aide Core Training), or a Program Event.
4. Select the month and day for the program you desire.
5. Click on the name of the program.
6. Select whether you're registering a troop, an individual, or a Program Aide.
7. Fill out the registration form completely.  NOTE: If you are registering a Juliette/individual girl, an Attending Adult is one who participates in the program activity.  You might not have an attending adult for every girl. The attending adult is charged a program fee, so be sure to register each attending adult only once.
8. Fill out the Payment Information completely. We accept Visa and MasterCard only.
9. A confirmation screen will tell you that your request has been entered into the system.  You will receive a separate confirmation letter (either in the mail or via email, per your choice) telling you your registration status and other information you'll need.

To Register Offline:

Mail or fax the completed form (PDF) to:
[Name of Event]
Girl Scouts, Patriots’ Trail Council
95 Berkeley St
Boston, MA 02116
FAX: 617-350-5246

Incomplete forms or forms without payment enclosed will not be processed.

Register By date

The date a program will be cancelled if the minimum attendance requirements are not met. Registrations may still be accepted after this date if the minimum attendance has been met and space is available.

Waiting Lists

Waiting lists are maintained for all full programs, in the event of cancellations.

Fees

Full payment is due with your event reservation. Fees may be paid with Visa, MasterCard, checks (made payable to Girl Scouts, Patriots’ Trail Council) or money orders. Separate checks for each program are requested to speed up the reservation and refund process. Cookie Credits earned during the 2005 sale must be used by June 30, 2006. Cookie Credits cannot be used as deposits.

Confirmation

You will receive a confirmation via mail or email (your choice). This letter will include important information about the program, its location, equipment required, etc. Please retain this letter for reference.

Cancellation & Refunds

All deposits are nonrefundable and nontransferable. A written notice of cancellation must be sent to the Program Department registrar two weeks before your troop’s scheduled program in order to be considered for a refund of program fees. Cancelled spaces for which we receive notification and that can be filled from a waiting list or by other troops will be refunded after the event. Please do not substitute adults for girls. A handling fee of 10% of the amount paid (minimum $10.00) will be retained from all refunds.

Girl/Adult Ratios

Two adults are the required minimum for all events.

Safety-Wise recommends:

• Daisies: 2 adults to 5 girls, 1 adult for each additional 3 girls
• Brownies: 2 adults to 12 girls, 1 adult for each additional six girls
• Juniors: 2 adults to 16 girls, 1 adult for each additional 8 girls
• Girls age 11-14: 2 adults to 20 girls, 1 adult for each 10 additional girls
• Girls age 14-17: 2 adults to 24 girls, 1 adult for each additional 12 girls